Circulation Policy 

Tioga Community Library 

REVISED OCTOBER 2019 

Who is Eligible to Obtain and Use a Library Card 

• A library card can be acquired by applying in person at the library with acceptable photo identification. Photo identification is required to obtain a library card.  
• Acceptable forms of photo identification include: Any state or federal issued ID, driver’s license, passport, military IDs or school IDs. 
• You must supply your current valid mailing address and a valid telephone number so that Tioga Community Library may reach you if needed. We will also ask for an optional current email address for this same purpose. 
• A CHILD card will be issued for patrons 12 and under, and the application will require a parent/guardian signature.
• Any minor person (under 18 years of age) who does not have a photo ID must bring a parent or guardian to the library to obtain a card. The parent or guardian will be required to show a photo ID and verify the child’s identity. 
• Service will not be denied or abridged because of religion, race, color, sex, national origin, social, economic, or political status. 
• The use of the Library or its services may be denied temporarily for due cause. Such cause may be failure to return books or to pay service charges, penalties, destruction of Library property, disturbance of other patrons or any other objectionable conduct on the Library premises. 

Loans 

All borrowers must present a valid library card in order to check out materials. 

ADULT PATRONS

An “adult patron” (ages 13 and up) with an account in good standing (not owing for lost or damaged materials) may check out:  

• up to 15 TOTAL ITEMS AT ONE TIME. 
• This total includes up to 2 AUDIO BOOKS. 
• This total includes up to 2 DVDs 
• You may put a total of 2 TOTAL ITEMS ON HOLD AT ONE TIME. 

MATERIAL TYPE	LOAN PERIOD
Books	21 Days
Large Print	21 Days
Magazines	14 Days
DVDs	14 Days
CDs	14 Days
Audiobooks	14 Days
E-reader	7 Days
Interlibrary Loans	Variable
Most recent issue of magazines	DO NOT CIRCULATE
Reference	DO NOT CIRCULATE

 

CHILD PATRON

A “child patron” (up to age 13) with an account in good standing (not owing for lost or damaged materials) may check out: 

• up to 7 TOTAL ITEMS AT ONE TIME. 
• This total includes up to 1 AUDIO BOOK. 
• This total includes up to 1 DVD 
• You may put a total of 2 TOTAL ITEMS ON HOLD AT ONE TIME. 

MATERIAL TYPE	LOAN PERIOD
Books	21 Days
Large Print	21 Days
Magazines	14 Days
DVDs	14 Days
CDs	14 Days
Audiobooks	14 Days
E-reader	7 Days
Interlibrary Loans	Variable
Most recent issue of magazines	DO NOT CIRCULATE
Reference	DO NOT CIRCULATE

Hold Requests 

• A hold request may be placed on any Tioga Community Library materials that are currently checked out.  You will be notified when your requested item is available.  You will have 7 DAYS from when you receive this notice to pick up your item before it will move on to the next person in the hold queue.  Hold requests may be placed online, in person, or by calling us at (701) 664-3191, Opt.2. 

Interlibrary Loan Requests 

• If you are interested in obtaining materials not held in our collection, the Tioga Community Library provides Interlibrary Loan services for our cardholders.  Requests for materials that are available within North Dakota will be processed free of charge. 

• If the request is for a reproduction of a journal, magazine, or newspaper article, an additional copying fee may be levied by the institution which fills the request. 

Renewals 

• A renewal may be granted for any Tioga Community Library materials that do not currently have hold requests for them.  Materials may be renewed a maximum of 1 time. Audio books and DVDs are not eligible for renewal. Interlibrary loan materials will be renewed at the discretion of the lending library.  If you need to renew an item, please request the renewal before the item is due.   

Overdue Fines (+) 

                      **ALL PATRONS** 

MATERIAL TYPE	Fee
Books	NONE (++)
Large Print	NONE (++)
Magazines	NONE (++)
DVDs	25¢ per day
CDs	25¢ per day
Audiobooks	25¢ per day
E-reader	25¢ per day
Interlibrary Loans	VARIES

(+) The library charges a daily fine for overdue items for each day the library is open. 

(++) Although the Tioga Community Library does not enforce paying a fine for overdue books, there is a jar at the checkout desk where you can place your fine based on the honor system. Pay a little if you’re able or want to, don’t worry if you can’t! This money will be used to purchase extra things for the library! 

Lost/Damaged Materials 

• Patrons will be billed for lost or damaged materials in the following manner: 
• For materials that are in-print, charges will be based on the cost of replacement. 
• For materials that are out-of-print, charges will be based on the average cost of a hardcover book, as listed in the most recent edition of The Bowker Annual. 
• For a multi-volume set of books, charges will be based on the replacement of the lost volume, if it is replaceable.  If a volume cannot be replaced individually, the charge will be based on the cost of the entire set.   
• For a lost or damaged component of an audio-visual set, charges will be based on the replacement cost of the lost component, if it is replaceable.  If a single piece cannot be replaced, charges will be based on the cost of the entire set. 
• The amount paid for a lost item will be refunded if the item is returned within 180 days of the date payment was rendered. 

CONFIDENTIALITY OF LIBRARY RECORDS POLICY 

• General Statement: 
• The Library Board of Trustees recognizes its responsibility to protect the privacy of each customer concerning personal records relating to use of Library materials. Records are required for controlling the use of Library materials both on or off the Library premises. These records are not in any way intended for the purpose of monitoring a user’s reading or pursuit of information. Circulation records are kept to protect public property. Summary statistics of Library use are kept to measure organizational activity. 
   
  Any Library record which includes a Library user’s name or information sufficient to identify a user together with the subject about which the user requested information, is exempted from the public records disclosure requirements of NDCC 44 04 18 pursuant to NDCC 40 38 12 and shall not be made available upon request of any person other than the patron.  
• Release of Library Records by Court Order or Subpoena: 
• Library records shall be released when required pursuant to a court order or court issued subpoena. Only the Library Director is authorized to release requested records pursuant to court order or subpoena. A complete record of the information released, a signed receipt form, and a copy of the court order or subpoena will be retained in a file designated by the Director. Should any questions arise concerning the court order or the subpoena, the Library Director will consult the Library Board. The Library Board shall take steps to request that the issuing court grant an appropriate court order to assure that any information released pursuant to a court order or subpoena shall be limited to the specific need for which it was requested and further released only to a person with the need to know the information.